Client Intake Specialist

About the role

Description Make the first conversation count. We are hiring Client Intake Specialists to join a growing remote team supporting individuals who are seeking professional assistance during serious and often stressful situations. This high-touch, phone-based customer service role lets you listen, communicate clearly, show empathy, and guide people through the next steps, making a real difference. You will be one of the first people clients speak with, so we're looking for someone who can build trust quickly, remain calm under pressure, and handle emotionally charged conversations with professionalism and compassion. What You'll Do Handle inbound and outbound calls with new and existing clients Verify client information accurately Explain the intake process, client journey, and expected next steps Schedule consultations and appointments Follow up with clients who have completed enrollment but have not yet connected with the appropriate team Assist clients who have not completed the enrollment process Listen to client concerns and objections and respond with empathy De-escalate challenging conversations while maintaining professionalism Educate clients on the process and next steps without providing professional or legal advice Accurately document every interaction in the CRM Help clients obtain required documents and records when needed Escalate complaints and sensitive situations according to established procedures Follow established processes, procedures, and compliance requirements Work From Home This is a fully remote US position , and company equipment will be provided. We do still require that you have the following: A quiet, distraction-free workspace Reliable, wired Ethernet internet A reliable power backup solution Wired USB headset Additional monitor Compensation & Hiring Requirements $13 USD/hour Paid weekly in arrears Full-time | 40 hours/week Work from home | United States A background check is required as part of the hiring process. The Right Person for This Role The best fit will be someone who can make a client feel heard without losing control of the conversation. You know how to stay calm when someone is frustrated. You can explain a process clearly without overpromising. You listen before responding. You understand that accuracy and compliance matter just as much as customer service. Most importantly, you can help people feel that they are in capable hands. Application Process To ensure fairness and consistency, all applicants must complete every stage of the hiring process. Applicants selected to move forward will complete: Application Form Pre-Screen Questionnaire Pre-Screen Interview and Typing Assessment Background Check Client Interview A background check will be required for candidates who are shortlisted as part of the final hiring process. Employment will be subject to successful completion of the applicable background check. Requirements What We're Looking For We're looking for someone confident on the phone and who genuinely understands how to work with people. Required: At least 1 year of customer service experience in a phone-based or client-facing position Experience handling both inbound and outbound calls Excellent verbal and written communication skills Strong listening and problem-solving abilities Demonstrated empathy and emotional intelligence Ability to handle emotionally charged conversations professionally Strong attention to detail Ability to follow strict compliance guidelines Ability to type at least 35 words per minute accurately Comfortable working across multiple applications and windows while speaking with clients and documenting information Ability to work effectively in a fast-paced environment Reliable attendance and availability, particularly during the first 90 days Your Background Could Include Experience in any of the following can be particularly valuable: Call center customer service Client intake Legal services Financial services Case management High-volume customer support Appointment scheduling Customer retention or client follow-up You don't need to have worked in the legal industry to succeed in this position. What matters most is your ability to communicate, listen, show empathy, follow procedures, and help clients move forward. Originally posted on Himalayas