Executive Assistant

About the role

We are hiring a full-time Executive Assistant(Remote) to support the founder of a consultancy in the UK. You will act as a central execution and coordination point across communications, scheduling, materials preparation, CRM upkeep and task tracking. Accuracy, responsiveness and judgment are critical this is a client-facing environment with no margin for careless errors. Role Type Full-Time (40 hours/week) - REMOTE -WORK FROM ANYWHERE Long-term, growth-oriented role UK hours Core Responsibilities Correspondence Coordination (High Priority) Manage inbound and outbound communication across WhatsApp, email, and Slack Draft clear, professional messages on behalf of the Founder Track ongoing threads and ensure timely follow-ups Maintain a polished, professional(UK) tone across all external communications Escalate time-sensitive or high-risk items appropriately Calendar & Scheduling Management (High Priority) Own end-to-end scheduling for meetings and calls with clients, internal staff & the Founder Coordinate across time zones, manage reschedules, and send confirmations/reminders Ensure calendars are clean, current, and prioritized Prepare Founder in advance with agendas, links, and required materials Meeting Materials, Pitch Materials & Presentations (High Priority) Prepare and refine meeting decks, pitch materials, and presentation documents Build professional, executive-level slides for: Client presentations Lender discussions Board / internal strategy meetings Work in PowerPoint, Google Slides and/or Canva (must export cleanly to PowerPoint) Ensure consistency in formatting, charts, tables, and narrative flow CRM Updates & Pipeline Hygiene (High Priority) Keep CRM records accurate and up to date (contacts, notes, activities, follow-ups) Log communication and meeting outcomes where required Support light pipeline tracking so nothing falls through the cracks Founder Task Tracking & Weekly Execution (High Priority) Track Founders' weekly to-dos and priorities Maintain a clear task system with owners and deadlines Convert meeting outcomes into actionable next steps Proactively follow up to keep work moving and reduce Founders' bottlenecks Working Style High ownership: anticipates needs and follows through without being chased Detail-oriented: errors in comms, decks or scheduling are not acceptable Process-minded: comfortable working alongside automation and improving workflows Confidential & discreet: trusted with sensitive financial and client information Required Qualifications 2-3 years experience as an Executive Assistant or senior administrative support role Strong written English with professional, client-facing tone Proven experience managing executive calendars and scheduling complex meetings Strong presentation skills (PowerPoint / Google Slides Experience maintaining CRMs accurately and consistently Highly organized, proactive, and dependable Preferred Qualifications Experience supporting founders or senior ecxecutives in a small, fast-moving team Familiarity with AI tools and automated workflows (e.g., ChatGPT, AI research tools) Tools & Channels WhatsApp, Email, Slack CRM system (e.g., HubSpot, Salesforce, Airtable, or similar) PowerPoint, Google Slides, Canva Task and project tracking tools (Notion, Asana, ClickUp, Trello, or similar) 100% REMOTE Have Own Laptop & Stable Wifi (Back-up as well) Salary offer will vary according to experience and skills. Originally posted on Himalayas