Home-Based AP Staff Accountant

About the role

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Number of Openings: 1 Hiring Priority: Active Hiring We are looking for a Home-Based Staff Accountant – Accounts Payable to join our Client, a growing U.S.-based company. In this role, you will support the company's day-to-day accounts payable and accounting operations by reviewing and processing vendor invoices, expense reports, payments, vendor records, and supporting documentation while ensuring transactions are accurate, properly approved, and recorded using the appropriate general ledger accounts. You will also assist with AP reconciliations, vendor statements, credit cards, subscriptions, recurring bills, month-end activities, and W-9/1099 administration. You will work closely with employees, vendors, and the accounting team to resolve discrepancies, obtain missing documentation, maintain audit-ready records, and ensure approved invoices and expense reports are processed in a timely manner. This role is ideal for an accounting professional who is detail-oriented, organized, accountable, and process-driven, with hands-on accounts payable experience and strong follow-through. The successful candidate will be comfortable working independently in a remote environment while maintaining strict confidentiality over sensitive financial, banking, employee, tax, and vendor information. REQUIRED CORE COMPETENCIES Accounts Payable Management: Demonstrates working knowledge of the full accounts payable cycle, including invoice review, coding, approval validation, vendor records, expense processing, and payment preparation. Accuracy & Attention to Detail: Carefully verifies invoice amounts, GL coding, approvals, payees, receipts, and supporting documentation before transactions are processed. Reconciliation & Problem Solving: Identifies discrepancies across AP records, vendor statements, credit cards, subscriptions, and recurring bills and researches issues through resolution. Organization & Follow-Through: Effectively manages open items, follows up on missing information, and ensures invoices, expense reports, and supporting documents are completed within required timelines. Accounting Controls & Compliance: Applies appropriate accounting controls, approval requirements, segregation of duties, and basic W-9/1099 requirements when processing transactions. Communication & Service Orientation: Communicates professionally with employees, vendors, and internal stakeholders while maintaining appropriate accounting policies and controls. Confidentiality & Sound Judgment: Handles sensitive banking, financial, tax, employee, vendor, and company information with discretion and professionalism. Independence & Accountability: Produces accurate work with limited supervision and effectively collaborates with a small team in a remote environment. Process Improvement: Applies analytical and process-driven thinking to document procedures, improve repetitive workflows, and support efficient accounting operations. WHAT YOU WILL DO Accounts Payable Processing: Review, code, and enter vendor invoices and other AP transactions using the appropriate general ledger accounts and tracking dimensions. Invoice Validation: Verify invoice accuracy, required documentation, approvals, and payment details while identifying potential duplicates, discrepancies, or other exceptions. Expense Report Processing: Review employee expense reports for receipts, coding, policy compliance, and documented approval; process approved expenses and escalate exceptions when necessary. Documentation Follow-Up: Coordinate with employees, vendors, and other stakeholders to obtain missing invoices, receipts, W-9 forms, approvals, payment information, and other required documentation. Vendor Management: Support vendor onboarding and maintain accurate vendor records, including W-9, 1099, payment, contact, and contractor information. Payment Preparation: Prepare approved ACH, check, card, and reimbursement transactions while following authorization requirements and maintaining appropriate segregation of duties. Account Reconciliations: Assist with AP, vendor-statement, credit-card, subscription, and recurring-bill reconciliations and investigate discrepancies through resolution. Accounting Records & Documentation: Maintain complete, organized, and audit-ready electronic records for invoices, payments, expenses, vendors, and other accounting transactions. Month-End & 1099 Support: Assist the accounting team with month-end activities, W-9/1099 administration, payment inquiries, and other recurring accounting requirements. Process Documentation & Improvement: Document accounting procedures, provide backup support, and identify opportunities to improve repetitive AP and accounting workflows. Transaction Timeliness: Ensure complete and approved invoices and expense reports are generally processed within 14 days . Confidentiality & Data Protection: Safeguard sensitive banking, tax, employee, vendor, and company financial information at all times. Company Initiatives: Participate in company-wide strategic initiatives and demonstrate the organization's core values. Perform tasks analogous to the preceding and other related duties as assigned. WHAT WE LOOK FOR Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and directly relevant experience. Experience: At least 2 years of experience in accounts payable, bookkeeping, expense processing, accounting support, or a closely related accounting function. Accounts Payable Knowledge: Working knowledge of the AP cycle, invoice processing and controls, general ledger coding, vendor management, expense processing, and payment preparation. W-9/1099 Knowledge: Basic understanding of W-9 and 1099 requirements; hands-on experience with W-9/1099 administration is preferred. Reconciliation Experience: Experience reconciling AP accounts, vendor statements, credit cards, subscriptions, recurring bills, or similar financial records. Technical Skills: - Experience with QuickBooks or a comparable accounting system. - Experience with QuickBooks Enterprise is preferred. - Proficiency with Microsoft Excel, Outlook, and Microsoft 365 applications. - Experience with Salesforce, expense-reporting tools, AP automation, or document-management systems is an advantage. Professional Services Experience: Experience supporting a professional services organization, remote workforce, or business utilizing independent contractors is preferred. Process Improvement: Experience with accounting process improvement, workflow optimization, or automation is an advantage. Professional Attributes: Strong accuracy, organization, time management, communication, analytical thinking, and follow-through. Independent Work: Ability to work independently with limited supervision while collaborating effectively with a small remote team. Confidentiality: Ability to maintain strict confidentiality when handling financial, banking, tax, employee, and vendor information. Background Screening: Ability to complete job-related background screening, including credit screening where permitted by law and appropriate to the role. WHAT WE OFFER Salary Range: PHP 70,000 Industry: Legal Industry Job Type: Full-time Work Shift: 8:00 AM–5:00 PM CST (USA) Workdays: Monday through Friday (USA) BENEFITS OF WORKING WITH US Industry-leading salary packages Permanent work-from-home setup Company equipment provided Government-mandated benefits employer share Internet stipends upon regularization HMO Coverage upon regularization (with an option to enroll as early as Day 1) PTO credits and service incentive leaves Major spring and winter company live events Monthly employee appreciation virtual events Company-provided career skills training courses A company culture focused on your personal and professional growth WHO WE ARE DCX stands out as a leading BPO (Business Process Outsourcing) company that takes pride in assisting growth-focused small and medium-sized businesses across the United States to discover the perfect global talent to enhance their teams. At DCX, our core beliefs center around fostering growth and making hiring easy. We are dedicated to helping business owners, executives, and industry leaders, primarily within the promotional products industry, in their search for superstar team members. If you are on the lookout for a company that values growth and places a strong emphasis on its people-centered culture, then DCX is the place for you. As we say around here, LET'S GROW! If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Originally posted on Himalayas