Virtual Assistant - Transaction Analyst

About the role

COMPANY 🌱 RYZE was founded in 2019 by Andrée Werner and Rashad Hossain, out of a parents' basement, with a mission to change daily health, starting with the morning routine: a nutrient-dense mushroom coffee delivering clean energy, mental clarity, and immune support. Built on a Direct-to-Consumer foundation with a performance marketing engine, RYZE achieved hockey-stick growth and a community of over 1 million active subscribers. DTC remains the foundation, but RYZE has expanded into mass retail, quickly becoming the #2 items in Target's overall coffee category and is now executing a multi-channel expansion, with a cross-category launch coming in early 2027. RYZE is uniquely positioned to redefine how people think about daily wellness. We’re a lean, fast-moving, mission-driven team who believe daily rituals create the foundation for living your greatest life, and we’re just getting started! JOB OVERVIEW: The Transaction Analyst (VA for Ops - Manufacturing) is responsible for the day-to-day transactional integrity of Ryze's supply chain systems (NetSuite), spanning purchasing, bills of materials, receiving, co-manufacturer production, and inventory accuracy. This role executes the core transaction cycle that keeps inventory, production, and financial records synchronized across Ryze's co-manufacturing network, and serves as the primary point of accuracy control before issues reach production planning or finance. WHAT YOU'LL DO 🎯 Responsibilities will include: Purchase Order (PO) Creation Create Purchase Orders based on approved purchasing requirements and operational needs. Review requested items, quantities, vendors, and other relevant details before creating each PO. Ensure items, quantities, pricing, locations, and other required fields are entered accurately in the system. Coordinate with the appropriate teams when clarification or additional information is needed. Monitor open POs for accuracy and update or correct them as requirements change. Ensure POs are properly documented and available for receiving and inventory tracking. Bill of Materials (BOM) Creation Create BOMs for products requiring multiple components or materials. Review required components and quantities to ensure each BOM accurately reflects the product configuration. Verify item numbers, component quantities, units of measure, and other relevant details before finalizing BOMs. Update existing BOMs when components, quantities, or product requirements change. Ensure BOMs are set up correctly for use in assembly, production, and inventory transactions. Coordinate with relevant teams on discrepancies or questions regarding product components Item Receipts (PO and Transfer Order) Process Item Receipts for shipments received from vendors, warehouses, or other locations. Review receiving information and compare expected quantities against quantities reported as received. Record received quantities accurately in the system to keep inventory current. Monitor for quantity discrepancies, missing items, or other receiving issues. Coordinate with the receiving or warehouse team when additional information or confirmation is required. Process receipts in a timely manner to keep inventory records current and accurate. Build Assembly (Co-Manufacturers) Process Build Assembly transactions to record production or assembly of finished goods. Verify the components required for each assembly against the applicable BOM. Ensure correct component quantities are consumed from inventory. Record completed finished goods accurately in the system. Review assembly transactions for discrepancies and make corrections as needed. Ensure inventory movements resulting from assembly are properly reflected in the system. Coordinate with appropriate teams on differences between expected and actual assembly quantities. Co-Manufacturer Scrap Record scrap quantities reported by co-manufacturers based on production or inventory reports. Review reported scrap information to ensure item, quantity, and transaction details are accurate. Process necessary inventory adjustments for scrapped materials or finished goods. Monitor scrap activity and identify discrepancies between reported quantities and system records. Coordinate with the co-manufacturer or internal teams when clarification or supporting information is needed. Maintain accurate scrap records to ensure inventory balances and reporting are properly reflected. Monthly Inventory Reconciliation Perform monthly inventory reconciliation to verify system inventory balances align with physical inventory and/or inventory reports. Compare inventory quantities across relevant systems, warehouse records, and reports to identify discrepancies. Investigate inventory variances and determine potential causes (receiving differences, assembly transactions, scrap, transfers, or other movements). Coordinate with warehouse, operations, co-manufacturers, and other relevant teams to validate inventory counts and resolve discrepancies. Review and validate supporting transactions before making inventory adjustments. Process approved inventory adjustments to correct discrepancies and ensure system inventory accurately reflects actual inventory. Maintain documentation of reconciliation results, identified variances, and adjustments made. Ensure monthly inventory records are accurate and complete for reporting and operational purposes. WHAT WE OFFER 🌟 PROFESSIONAL QUALIFICATIONS 1–2+ years of virtual experience in inventory control, purchasing, supply chain, or transactional accounting. Hands-on experience with an ERP/inventory system (NetSuite strongly preferred). Strong attention to detail and comfort reconciling data across multiple sources. Solid Excel/Google Sheets skills (VLOOKUP/pivot tables level). Clear written and verbal communication for coordinating with co-manufacturers, warehouse, and internal teams. Ability to manage a high volume of recurring transactions with accuracy under deadline. Preferred Qualifications (Not required but nice to have) Experience working with third-party co-manufacturers in a CPG/food & beverage environment. Familiarity with BOM structures, assembly/build transactions, and inventory adjustment workflows. Exposure to monthly close or reconciliation processes. Originally posted on Himalayas